![]() ![]() Similarly, if you only want to take one action (like moving messages to a folder), you can click "Next" here (this is really one action in addition to "stop processing more rules," which will already be checked and which you should leave checked).If you only want this rule to apply to messages with the condition you've already set (in this example, messages sent to the Daily List), then just click "Next." If you wish, in this step you can add additional conditions (such as specific words included in the subject) to your rule by clicking the checkbox next to them, then clicking "Next.".Now the description portion of the window will show the selections you've made.First, click " people or public group" and use the tool to search for the group, here "SOG Daily List." Next, click " specified" and choose the folder in which you want the messages to be placed. The underlined parts are the parts you need to change, here the public group a message was sent to and the folder to which to move it. For this, choose the "Move messages sent to a public group to a folder" template, then look at the description at the bottom. Here, we will create a rule to automatically move any messages sent to the SOG Daily List e-mail distribution group to a Daily List folder I've created. The next window has rule templates and blank rules you can choose from, and the details of the one you choose will be shown in the description box below.For this example, we will create a new rule by clicking "New Rule." From here, you can create a rule by clicking "New Rule.," edit an existing rule with "Change Rule," copy rules, delete rules, and apply rules to existing messages with "Run Rules Now." Under the list of rules is a box that contains a description of the selected rule (the criteria to which the rule applies and the action it takes). Now you see the rules window, which will list any rules you have.Click the "Manage Rules & Alerts" button.You can use rules in Outlook to help you organize your e-mail by specifiying what to do with messages that meet certain criteria.
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